Executive Administrative Assistant

We are a company that prides itself on excellent customer service. Our goal is to make our patients & employees feel cared for & welcome. We’re looking for a candidate who is adaptable, passionate, & always willing to learn. It truly takes a team & as we build each other up, we can create more trust & a positive work environment. Though we have many offices we are all one team, growing like wildfire, & love to support one another. If you would like to grow in a career at Smith Dental Care, we encourage you to apply!

Smith Dental Care is hiring a full-time Executive Administrative Assistant to work in our dental administrative office based in Athens, GA.

Duties & responsibilities includes but are not limited to:

• Answer phones & greet visitors in the admin office
• Schedule & coordinate appointments & meetings for the Executive team
• Send out appointment/meeting reminders to host & recipient
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc…
• Consistently order office supplies & handling multiple projects
• Ensure the operation of equipment by completing preventative maintenance requirements; calling for repairs; maintain equipment inventories; evaluate new equipment & techniques
• Follow up with Executive team on project progress
• Assist Financial Controller in day-to-day accounting operations
• Document transaction details
• Put together financial reports
• Fact-check accounting data
• Track invoices & payments
• Notify senior staff of any accounting errors
• Calculate interest charges
• Record financial transactions
• Process credit card payments & daily mail
• Must handle sensitive information in a confidential manner

Qualifications:

• Previous financial/accounting experience preferred
• Strong organizational skills
• Motivated, team player
• Excellent written & verbal communication
• Self-starter
• Willing to learn
• Punctual

Benefits:

• Medical
• Vision
• Dental
• Voluntary Short-Term Disability, Hospital, Cancer & Life Insurance plans
• 401(k) with employer match
• Paid time off